A Motor Vehicle Record is the state DMV's authoritative file on a driver — license status, class, endorsements, suspensions, and convictions going back 3 to 7 years. FMCSA requires you to pull a fresh one every 12 months for every CDL driver under § 391.25. We pull it, file it, and remind you when the next one's due.
Under § 391.25, every motor carrier must obtain a fresh MVR for each CDL driver at least once every 12 months and review it for disqualifying offenses. A missing or stale MVR is one of the easiest write-ups for an FMCSA auditor to make — and it's almost always preventable.
We're integrated with every state DMV in the country. Most states return electronically in minutes; a handful still process manually. The map shows expected turnaround per state — it's also visible on every order before you confirm.
Note. Turnaround estimates are typical, not guaranteed. State DMV systems occasionally go down for maintenance — when they do, we hold the order and pull the moment they're back. You're not charged twice.
Each state's report differs in formatting, but the data points overlap. These are the fields a typical MVR contains — what you need to make a hire decision and what FMCSA auditors will look for in your DQ file.
The authoritative source for what the driver is licensed to do today.
What the driver has been convicted of — typically 3 years for CDL purposes, longer if the state allows.
The most consequential section — anything that took the driver off the road, or could.
FMCSA's annual MVR review isn't a best practice — it's a regulation. Carriers who let it slip are inviting one of the most common new-entrant audit findings. We track the cadence per driver and pull the next MVR automatically before it lapses.
"Each motor carrier shall, at least once every 12 months, make a written inquiry to obtain the driving record of each of its drivers covering at least the preceding 12 months, to the appropriate agency of every State in which the driver held a commercial motor vehicle operator's license or permit during the time period."
"At least once every 12 months, the motor carrier shall review the driving record of each driver it employs to determine whether that driver meets minimum requirements for safe driving or is disqualified under § 391.15."
MVRs are state-DMV pulls; under DPPA each one needs a permissible-purpose record on file. We capture the driver's QuickApp consent, run the pull, and file both the MVR and the consent in your portal.
Full name, DOB, license number, issuing state. Through the portal or via API for ATS integrations.
~1 minFCRA + DPPA-compliant consent goes to the candidate. They tap; we keep it on file for seven years.
~3 min (driver-side)Most states return in seconds. Manual states are pulled the same business day. Status visible live in the portal.
<1 hr typicalThe MVR PDF, the consent, and the next-due date land in the driver's qualification folder automatically.
Auto-filed · 7 yrState DMVs charge wildly different access fees — anywhere from $2 to $25. We pass the state fee through at cost and add a flat $9 service charge per pull. Most records run $12-$18 all-in.
For occasional pulls — pre-hire on a single applicant or a personal record check.
The full pre-hire screening trio — the three reports a CDL applicant should never be hired without.
For carriers who want § 391.25 handled on autopilot — annual pulls scheduled per driver, plus DMV change alerts.
§ 391.23.§ 391.25. Most carriers tie the cadence to the driver's hire anniversary. We auto-schedule the next pull and alert you 30 days before it's due.From $9 a record, all 50 states, filed automatically into the DQF and scheduled to repeat every 12 months. One driver or ten thousand — same workflow.